PAT Curriculum Translations Now Available
Parents as Teachers recently announced that a generous grant from the Hall Foundation in Kansas City allowed curriculum translations of a dozen parent handouts and activity pages into Nepali, Chinese, Arabic, French, and Burmese. These are all frequently requested languages from programs using the Foundational Curriculum. To access the translated handouts, use the table of contents in the Foundational Curriculum on pages 26a through 26e. There you will find the currently available list of parent handouts and activity pages divided by language. Clicking on the headline of each will take you back to the English version. Small steps have also been taken toward translating a few other languages (German, Portuguese, Korean, Greek, and Turkish). Parents as Teachers National Center (PATNC) will continue to broaden offerings in the future as resources allow.
PAT Affiliate Fees FY2018
The 2017-2018 PAT affiliate fee is $1650 and is paid directly to PATNC by September 30, 2017. Your PAT affiliation fee covers the period October 1, 2017, to September 30, 2018, but must be paid by the September 30 due date to retain your Affiliate status. A program must have submitted their FY2017 Affiliate Performance Report (APR) before they can pay their FY2018 Affiliate Fee. To pay the current year’s fee, sign into the portal and go to My tools> Affiliate Administrator> Affiliate Renewal. As a benefit of paying your affiliate fee, the national center will provide your affiliate the use of the data collection system, Penelope.
In addition to your affiliate fee, all Model Certified Parent Educators will need to renew their 2017-2018 certification fee. This fee, $150.00 per parent educator (capped at 17 Model Certified parent educators per affiliate with a paid affiliation fee), is also due by September 30, 2017. Supervisors have access to a list of parent educators’ renewal due dates in the portal: My Tools>Affiliate Administrator>Employees. Please make sure certifications remain current to maintain access to the online curriculum.
The renewal price for Foundational 2 (FND2) is $40.00 per qualified parent educator. A model certified subscription or a subscriber subscription needs to be renewed prior to renewing the FND2 curriculum The current renewal price for the 2017-2018 program year for Curriculum Subscribers is $215.00 per person (subscribers do not count towards the cap of 12 in an affiliate). Subscribers will need to complete the Individual Service Report (ISR) that is available in their individual portal accounts prior to renewing. If you need assistance, please contact Victoria Martin at 217.801.9017 or by email.
Success Plans for Provisional Affiliates
PATNC will be contacting all Illinois affiliates to notify them of their Affiliate Status based on program information submitted through the end-of-the year Affiliate Performance Report (APR.) If an existing affiliate did not meet all of the Essential Requirements they will need to write a Success Plan to address areas not meeting model fidelity. A new Continuous Quality Improvement (CQI) Guidance document and Plan-Do-Study-Act worksheet released in July 2017 should prove useful. These documents will provide guidance in implementing CQI and use of the PDSA method. The guidance documents can be found in the Supervisor’s Handbook within the PAT portal.
Affiliates that fall into a Provisional Status will receive a link to submit their success plan to PATNC via the web. The success plan will be due back to PATNC within 30 days of the date of the affiliate status email. You will be able to save your success plan as a pdf document and print it. Please feel free to reach out to your Ounce PAT technical assistance specialist for support around writing your success plan.
What is a Provisional Affiliate?
- Designed to meet all Essential Requirements
- Data does not (or not yet) demonstrate fidelity
- Includes New Affiliates
- Existing affiliates need a Success Plan to address areas not meeting model fidelity
New Website for Home Visitors and Families
The National Home Visiting Resource Center (NHVRC) has a new website with information for home visitors and families. The NHVRC provides comprehensive information about early childhood home visiting. Its goal is to support sound decisions in policy and practice to help children and families thrive. The website includes the 2017 Home Visiting Yearbook, a list of home visiting programs and initiatives, as well as information about home visiting in each state.
Updated PAT Parent Satisfaction Survey
Parents as Teachers National Center will be launching an updated parent satisfaction survey for use by affiliates for the 2017-2018 program year. Four questions are being added to the survey that will gather additional information on the relationship between the family completing the survey and their parent educator. The questions were adapted from the widely used Home Visiting Rating Scale.
The questions will gather information about how the parent educator works with the family on finding strengths, identifying needs, setting goals, and including additional household members in visits. The new information gathered can help support reflective supervision with parent educators, drive professional development decisions and help to explain individual family and program outcomes. The 2016-2017 Parent Satisfaction Survey portal will close on September 30, 2017
Parents as Teachers 2017 International Conference
Registration for the 2017 Parents as Teachers International Conference in Philadelphia is now open! The conference will be held from November 29 – December 1, 2017 at the Philadelphia Marriott Downtown. The 2017 Conference will feature dozens of innovative workshop options and engagement opportunities, including sessions on community partnerships, health and development, and leadership and supervision. Additionally, participants will attend a “Conference Night Out” at the Reading Terminal Market. Attendees will get to enjoy a wide variety of food, drink and entertainment at Philadelphia’s premiere public market. Prior to registering for conference please check in with your funder to see if out of state travel is allowed. Register for the 2017 Parents as Teachers International Conference.
Proposed Updated Essential Requirements for Parents as Teachers 2018-2019 Program Year
It’s been five years since Parents as Teachers Model Affiliates have seen any changes to the Essential Requirements. Essential Requirements specify what is necessary for an organization to become and remain a PAT affiliate with approval to implement the PAT model. Implementation and service delivery data that address the essential requirements are reported at the end of each program year on the Affiliate Performance Report (APR).
The proposed changes to the essential requirements include a change to the initial PAT Training requirement for program supervisors, changes around Family Centered Assessment approved tools, and changes to child screening essential requirements. There is also the proposed addition of a new outcomes measurement essential requirement. For more information about the proposed essential requirements please go to the PAT ebusiness portal home page.
Data in Motion
Partnering, facilitating and reflecting has brought Parents as Teachers to an important new initiative: a movement toward data driven practice. Data driven practice is about providing quality, impactful services to achieve strong outcomes for families and to demonstrate the value of PAT. There are three interconnected pieces, Updating the Essential Requirements, Data in Motion and Penelope 2.0.
Data in Motion is a Manual for Documenting Family Data, Services and Impact. You can find a short video about Data in Motion and a pdf of the Data in Motion Manual when you click on the Quick Links for Records in the Supervisor’s Manual. The Data in Motion manual provides a roadmap for high-quality data collection and documentation. In addition to explaining the purpose of Parents as Teachers (PAT) records, it includes detailed instructions about when and how to use them for PAT affiliates. Affiliate are encouraged to incorporate the new records into their program as soon as possible but no later than July 1, 2019.
Updated Penelope 2.0
PAT has launched the Penelope Guided Learning section, which combines training videos, user guides and practice exercises to help supervisors and parent educators learn to use Penelope efficiently. While this section will be great for new users, existing users will also learn useful tips. To access the Guided Learning section click on the Penelope Tab after login to the PAT Portal.
The feedback on PAT Penelope 2.0 so far has been very positive. Users like the streamlined forms, and the revised reports that run much quicker and provide even more information to help affiliates review and monitor their data. The Penelope data management system, provided to PAT affiliates as a benefit of affiliation, contains all of the updated PAT records included in the Data in Motion Manual, along with additional forms that can be used to enter family-centered assessments, screening results and outcome data. Penelope users are encouraged to visit the PAT Penelope 2.0 page on the Portal for answers to frequently asked questions.
New Technical Assistance Brief: Family Engagement and Exit Guidance
The Parents as Teachers Affiliate Updates, found under Model on the updated PAT website and in the Supervisors handbook, will soon include the newest technical assistance brief to assist programs in developing family engagement policies and procedures, as well as exit policies and procedures.
Affiliates are strongly encouraged to develop a family engagement and exit policy and outline procedures to provide guidance to parent educators for engaging families by detailing the steps parent educators should take if they lose contact with an enrolled family. The family engagement and exit policy and procedures should support parent educators and supervisors in promoting families’ consistent participation in services and ensuring consistent, high quality Parents as Teachers services across the affiliate.
Cohort 3 Quality Endorsement
Parents as Teachers Affiliates who will begin the Quality Endorsement and Program Improvement Process (QEIP) through National Center as part of Cohort 3 should have received a notice in January, 2017. Cohort 3 will include those programs in Illinois that went through the first year pilot of the Quality Endorsement Process. Many tools have been added to assist with the QEIP process including access to new videos and companion materials that are available to supervisors through the eBusiness portal. Please login to your PAT portal to access the video series through the Quick Links on the left hand side of the Supervisor’s Handbook.
PAT Affiliates Named Blue Ribbon Quality Endorsed Sites
Congratulations to these three outstanding Illinois Affiliates recently named Blue Ribbon Affiliates in Cohort 1!
- Peoria County Bright Futures
- Right Steps Family Center
- Wayne County Family Enrichment Program
These affiliates received their award letter in October after completing the Quality Endorsement and Program Improvement Process through the National Center. PAT affiliates are required to engage in the Quality Endorsement and Improvement Process in their 4th year of implementation and every five years thereafter. We applaud your hard work and program improvements made throughout the Quality Endorsement process.
Ounce of Prevention Fund Technical Assistance Specialists are available to support PAT programs going through the Quality Endorsement Process. Please reach out to your TA, Ariel Chaidez, Barb Terhall, or Chris Nation to access resources and enhance implementation support. In addition, programs going through the Quality Endorsement process now have access to new videos and companion materials that are available to supervisors through the eBusiness portal.
Each summer, a group of affiliates (a cohort) begin the process; cohort 2 began this past summer. If you are selected for cohort 3, Parents as Teachers National Center will notify you in January and you will begin summer 2017. You can also volunteer for cohort 3 by contacting Lindsay Fondow, manager, quality and improvement, at email@example.com.
QEIP Video Series
The Quality Endorsement and Improvement Process (QEIP) Video Series has been designed to help you and your affiliate be successful in understanding and participating in the QEIP, and to help you meet the quality standards so that you can be a Parents as Teachers Blue Ribbon Affiliate. The video series can be accessed by the supervisor under My Tools>Affiliate Administrator>Quality>Quality Endorsement Process>Resources.
In addition to the videos themselves, there are companion materials designed to extend and deepen the learning provided by the videos. The QEIP Video Series Companion Materials offer discussion questions and prompts for reflection so that you can – individually and in groups- consider how the information applies to you and your affiliate. They also provide a guide for and a place to record next steps for your affiliate. In many cases, the videos will be viewed together – in a staff meeting, a workshop or a learning community for example. The QEIP Video Series Companion Materials will work well in this type of setting and meetings or sessions can be built around the videos and companion materials. PATNC recommends watching the videos in order.
Participation in the Quality Endorsement and Improvement Process earns parent educators the professional development hours required for the following year’s certification renewal. This enables affiliates to use time typically set aside for professional development toward completing the affiliate self-study.
Reflective Supervision: A Toolkit for Support and Guidance
A collection of resources designed to support Parents as Teachers affiliate supervisors in providing high quality reflective supervision to parent educators is now available. Supervisors are not required to use it, but they should because it’s a great resource! 80+ pilot sites provided feedback over 9 months to help make the Reflective Supervision Toolkit user-friendly. To request your copy of a downloadable pdf, email ReflectiveSupervision@parentsasteachers.org beginning November 15, 2016. At this time only an electronic version is available to those not attending a full-day orientation session. The resources in the toolkit will include:
- REFLECT Framework: Written resources to help supervisors develop specific reflective skills
- 10 Reflective Supervision Foundational Plans to provide structure to sessions, create a rhythm for reflective time together and build a trusting relationship
- Reflective Supervision Plan and Record for planning and recording reflective supervision
Access to the Reflective Supervision Toolkit is a benefit of affiliation and only available to affiliate supervisors. The toolkit is available as a pdf for download. When you sign up to download the toolkit, you will receive a link to an introductory webinar on implementing the toolkit.
This tool will help you meet Parents as Teachers model fidelity, deepen relationships with your staff, and improve services to families. It should look familiar; the Reflective Supervision Foundational Plans and the Reflective Supervision Plan and Record have a similar look and feel to the Foundational Plans. Whether you are an experienced supervisor, or just beginning, the toolkit has guidance for sharpening reflective skills and shaping your reflective supervision sessions.
Parents as Teachers: Supporting Children with Special Needs
Parents as Teachers has just released their updated curriculum for working with families of children with special needs – Interactions Across Abilities: Supporting Families of Children With Special Needs. The two-day Interactions Across Abilities training enhances the use of the curriculum by providing an overview of the contents and practice navigating within the curriculum. In addition, the training promotes opportunities to apply the professional resources, parent handouts, and activity pages to current practice.
The curriculum can be purchased separately as a USB drive with Toolkit cards, as a Digital download with printable Toolkit cards or with training as a curriculum bundle that includes the USB drive and Toolkit cards. This opportunity for parent educators, early interventionists and early education providers offers:
- Support for parenting behaviors that strengthen relationships within families.
- Suggestions for promoting parent-child interactions and fostering development through play.
- Strategies for making adaptations that increase a child’s participation in preferred activities, daily routines and interactions.
- Techniques to effectively communicate and collaborate with other practitioners and caregivers.
- Information on diagnoses, conditions and disabilities.
- Guidance on recognizing and responding to developmental red flags, including how and when to make a referral.
- Updates on early intervention law and access to educational opportunities.
The training is an opportunity to network and collaborate with many other family support professionals. It also offers:
- Strategies for sharing sensitive information with families and walking them through the referral process.
- Updates on early intervention and an introduction to specific interventions.
- An approach for adapting a child’s environment to increase participation in play, interactions and everyday family routines.
Available Online through Ounce Institute
The Illinois Early Learning Guidelines is our state’s primary resource on Birth to Three developmental standards and should be integrated into every program. This web-based training experience will give home visitors/parent educators a thorough orientation to the Guidelines, as well as practical advice on how to best use them to enhance their practice with parents. The training will help providers to be better prepared for intentional, developmentally oriented interactions with parents to increase their understanding of child development.
The content in this course will address the history, purpose and role of the Illinois Early Learning Guidelines; aid providers to develop a working knowledge of the IELG and provide resources for the implementation of the IELG in home visiting. This content will further support providers to adopt a practical approach in order to apply that knowledge to their daily, routine work with families, and to use the IELG as their primary child development resource for 0-3. To register, please use your login to the Ounce Institute website: www.theounce.org/ilpd.
Parents as Teachers Budget Toolkit
Parents as Teachers has developed three Sample Budgets in an effort to assist programs designing an affiliate budget. These three budgets include narrative explaining the budget numbers and represent some of the various real-world scenarios of Parents as Teachers affiliates in the field. New affiliates can use these sample fictional budgets as a starting off point or for ideas on tying together the Essential Requirements, the Quality Standards, stakeholder and community needs with their Parents as Teachers budget. Existing affiliates might use these in determining costs for expansion or on-going services in grant proposals.
Please note that these budgets are based off information current as of June 2016. The toolkits are not available on the PAT website at this time, but should be added very soon. At this time please follow up with your technical assistance specialist if you need a copy. The Parents as Teachers website does offer a fill-in Excel budgeting tool available on the public site. Go to: Training and Curriculum>Model Implementation> Becoming an Affiliate> There you will find the Affiliate Reflection, Budgeting Tool, and Affiliate Plan. Learn More
Building a Strong Affiliate Advisory Committee Toolkit
A new Advocacy tool that focuses on quality in your PAT Advisory Committee is now available on the Parents as Teachers public website under Advocacy>Affiliate Advocacy Tools.
A strong and effective advisory committee is not just another requirement that must be met to be an Affiliate, but it is a fundamental part of what makes a Parents as Teachers Affiliate successful. Holding regular meetings with an advisory committee can strengthen program operations, sustainability and help Parents as Teachers Affiliates provide the highest quality services to families.
The toolkit will help you:
- Learn the benefits of a well-functioning Affiliate Advisory Committee
- Understand the role of an Affiliate Advisory Committee: function and form
- Review the Essential Requirements and Quality Standards for an Affiliate Advisory Committee
- Understand the role of organizational leadership in establishing the committee
- Identify the steps for getting a committee off the ground
- Know the three areas of advisory focus: quality, operations, and program advancement
- Find ideas for enhancing the committee’s advisory roles
- Access links to additional resources and sample documents to support a committee
Comprehensive Map of Illinois Home Visiting Programs
The Governor’s Office of Early Childhood Development (OECD) is happy to announce the launch of their new website http://www.igrowillinois.org/. Igrow is the Illinois symbol for quality Evidence based home visiting services to expectant parents and families with new babies in Illinois. The website will serve as a resource for Illinois parents and for all home visiting programs regardless of funding stream or model.
For the first time ever, igrow Illinois has provided a comprehensive map of all home visiting programs across the state but we need your help verifying the accuracy of the map and keeping it updated. Here is what home visiting programs in Illinois need to do:
- Go to http://www.igrowillinois.org/parents/find-a-home-visiting-program/ and use the map to find your program.
- Review the information on your program and email firstname.lastname@example.org to request any edits to the content.
Home Visitors Become Part of Gateways to Opportunity Registry
Illinois is committed to a more integrated system of early childhood education. One part of this commitment is including Home Visiting programs in Gateways to Opportunity, the statewide professional development system designed to guide, recognize and encourage professionals who serve children and families in any capacity. In an effort to unify the early childhood workforce in Illinois and recognize the efforts of educators in their many forms, the Governor’s Office of Early Childhood Development is requiring all MIECHV-funded Home Visitors to join the Gateways to Opportunity Registry by September 30, 2015. Gateways to Opportunity is a secure registry where individuals and providers can track and access education, continuing professional development and training thanks to a convenient and fast tracking process for many trainings throughout the State, including those sponsored by the Ounce and other major organizations. While Home Visiting programs under MIECHV’s umbrella are required to join the registry, any providers in the State who attend professional development are strongly encouraged to join to take advantage of its simple and effective way of tracking excellence in a variety of forms.
Participation Agreement and Consent for Services
Parents as Teachers (PAT) now has a fillable Participation Agreement and Consent for Services form that outlines the services PAT affiliates will provide, as well as the rights and responsibilities of families receiving those services. The form includes a specific consent from families for file reviews by an affiliate’s TA provider and as part of the PAT Quality Endorsement and Improvement process. Your program may edit the fillable form to include language that matches the data sharing that your affiliate participates in for endorsement, evaluation, technical assistance and/or funding. PAT believes that much of the success of an evidence-based model is built on the relationships and partnerships parent educators have with families. One of the guiding principles of the PAT model is that family participation is voluntary. We realize that when families choose to participate, they are more successful. Providing a participation agreement and consent for services helps build trust with the family. Confidentiality is key to trust and it is important that we are clear with families about what confidentiality covers, including when we must share information as mandated reporters. For more information and guidance about using a Participation Agreement and Consent Form or to download the form please see TA Brief #10.
Parents as Teachers Technical Assistance Briefs and Updates
TA Brief #9: Protocols – Assists PAT affiliates meet Infrastructure and Leadership Quality Standard #7. TA Brief #8: Implementing the Essential Requirements with Fidelity – Assists PAT Affiliates with understanding what it means to implement the PAT essential requirements with fidelity. TA Brief #7: Policies and Procedures – Guides affiliates in developing and refining policies and procedures in accordance with the PAT quality standards. TA Brief #6: Establishing and Adjusting Caseload Size – Provides information about the optimal number of visits conducted by a parent educator each month. TA Brief #5: Using the PAT Parent Satisfaction Survey and Parenting Reflection with Families – Assists PAT Affiliates with understanding how to use the Parent Satisfaction Survey and the Parent Reflection with families they serve. TA Brief #4: Developing a Continuous Quality Improvement Plan – Assists PAT Affiliates with meeting quality standard #4 in Evaluation and Continuous Quality Improvement. Quality Endorsement Update – May 2014 – Provides a brief summary of the quality endorsement process. Instructional click-by-click webinar on removing staff from your program